Privacy Policy

ARARA MEDIA PRESS™ Agency Services

Last Updated: July 8, 2025

ARARA MEDIA PRESS (“we,” “us,” or “our”) takes the protection of your personal data very seriously. This Privacy Policy explains how we collect, process, and use your personal data when you visit our website https://araramediapress.com or use our services. We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. Who is responsible for your data?

The data controller responsible for the processing of your personal data is:

ARARA MEDIA PRESS™ Agency Services

Inh. Simone Horvatin

Titurelstrasse 9

81925 Munich

Germany

Email: office@araramediapress.com

2. What personal data do we collect and why?

We may collect and process the following types of personal data:

  • Contact Data: When you contact us via email, phone, or our contact form, we collect your name, email address, phone number, and the content of your message.
    • Purpose: To respond to your inquiries, provide information about our services, and manage our communication with you.
    • Legal Basis: Performance of a contract or pre-contractual measures (Art. 6(1)(b) GDPR), or our legitimate interest in communicating with potential clients (Art. 6(1)(f) GDPR).
  • Client Data: If you become a client, we will collect data necessary for the provision of our agency services (e.g., project details, specific communication needs, billing information).
    • Purpose: To fulfill our contractual obligations and provide the agreed-upon services.
    • Legal Basis: Performance of a contract (Art. 6 (1)(b) GDPR) and legal obligations (e.g., accounting, Art. 6(1)(c) GDPR).
  • Website Usage Data: When you visit our website, our servers automatically record certain information, including your IP address, browser type and version, pages you visit, time and date of your visit, and referring website addresses. We may use basic, privacy-friendly analytics tools.
    • Purpose: To ensure the security and stability of our website, analyze website traffic for improvements, and understand user behavior to enhance our online presence.
    • Legal Basis: Our legitimate interest in operating and improving our website (Art. 6(1)(f) GDPR).
  • Cookies: Our website may use small text files called cookies to improve your user experience. These may be session cookies (deleted when you close your browser) or persistent cookies (remaining on your device for a set period). We generally only use essential cookies for website functionality.
    • Purpose: To enable core website functionalities and maintain security.
    • Legal Basis: Our legitimate interest in providing a functional and secure website (Art. 6(1)(f) GDPR) or consent if non-essential cookies are used.

3. How we share your data

We do not sell your personal data to third parties. We may share your data only in the following limited circumstances:

  • Service Providers: We may use trusted third-party service providers (e.g., for website hosting, email services, accounting) who assist us in operating our business. These providers are contractually bound to process your data only according to our instructions and in compliance with data protection laws.
  • Legal Obligations: We may disclose your data if required by law, court order, or governmental regulation.

4. How long do we store your data?

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law (e.g., commercial and tax laws in Germany mandate retention periods for certain documents).

  • Inquiry data: Generally, up to 6 months after the last communication, unless a contractual relationship is established.
  • Client data: For the duration of the contract and statutory retention periods (e.g., 6 or 10 years for business correspondence and accounting records).
  • Website usage data: Typically anonymized or deleted after a short period (e.g., a few weeks or months), unless required for security incident investigation.

5. Your Data Protection Rights (GDPR)

Under the GDPR, you have the following rights regarding your personal data:

Right of Access (Art. 15 GDPR): You have the right to request a copy of the personal data we hold about you.

Right to Rectification (Art. 16 GDPR): You have the right to request that we correct any inaccurate or incomplete personal data.

Right to Erasure (‘Right to be Forgotten’) (Art. 17 GDPR): You have the right to request the deletion of your personal data under certain conditions.

Right to Restriction of Processing (Art. 18 GDPR): You have the right to request that we restrict the processing of your personal data under certain conditions.

Right to Data Portability (Art. 20 GDPR): You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller.

Right to Object (Art. 21 GDPR): You have the right to object to the processing of your personal data based on legitimate interests or for direct marketing purposes.

Right to Withdraw Consent (Art. 7(3) GDPR): If our processing is based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

Right to Lodge a Complaint (Art. 77 GDPR): You have the right to lodge a complaint with a supervisory authority, particularly in the Member State of your habitual residence, place of work, or place of the alleged infringement, if you believe that the processing of your personal data infringes the GDPR.

The relevant supervisory authority for Bavaria is:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 18
91522 Ansbach – Germany
Phone: +49 (0) 981 180093-0
Email: poststelle@lda.bayern.de

To exercise any of these rights, or if you have any questions or concerns about how we handle your personal data, please don’t hesitate to contact us first at office@araramediapress.com. We are here to help and address your concerns directly.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, accidental loss, destruction, or alteration. These measures include encryption (SSL/TLS) for data transmission, access controls, and regular security audits.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised “Last Updated” date. We encourage you to review this policy periodically.